Free plumbing invoice template for plumbers and contractors.
Generate a professional plumbing invoice, quote or service receipt in 60 seconds. Built-in fields for labor, materials, call-out fees and VAT. Multi-currency, mobile-friendly, no watermark.
A free tool by Decker — flat-priced field service software. Learn about Decker →
Template & theme
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Document details
Type "Invoice", "Quote", "Estimate", "Tax Invoice", "Receipt" — anything.
Your business
Bill to (customer)
Line items
| Description | Qty | Rate | Amount | |
|---|---|---|---|---|
Tip: every field is fully editable. Click any cell to change description, quantity or rate.
Totals
Notes & payment terms
Example: Payment via bank transfer to [details]. Late fee of 5% applies after 30 days. Thank you!
Ready to download your ?
Fill in your business name, customer name, and at least one line item to continue.
Live preview
Updates as you type
| Description | Qty | Rate | Amount |
|---|---|---|---|
Why plumbers love this invoice template.
Plumbing invoices are different from generic service invoices. You need separate lines for labor and parts (with different markups). You charge call-out fees, sometimes emergency surcharges. Customers sometimes want a VAT breakdown for landlord deductions. And you usually want to send the invoice via WhatsApp before you've left the property — because the longer you wait, the harder it is to get paid.
This free plumbing invoice template handles all of that. Editable line items for labor (per hour or fixed), separate materials section, optional call-out fee, automatic tax/VAT calculation, and a PDF that downloads to your phone in seconds. The customer signs nothing, you don't need a printer in the van, and the bill is in their inbox or WhatsApp before you've packed up the kit.
Built by Decker — flat-priced field service software for working plumbers. If this free tool is useful, the paid product handles every customer, every job, every invoice, every payment chase, automatically. No per-user fees. No add-on tiers. $19/month flat.
Common line items + typical rates for a plumbing invoice in 2026.
If you've ever wondered "am I charging enough?" or "what should I put on my plumbing invoice?" — here's the working plumber's reference. Use it to sanity-check your rates and double-check you're not leaving line items off the bill.
Standard plumbing invoice line items
Most plumbers bill some combination of these on every job: labor (per hour or fixed), parts (with markup), callout fee, after-hours surcharge, emergency rate, weekend premium. The plumbing invoice template above includes preset buttons for each so you don't have to type them every time.
Typical plumbing rates by region (2026)
Rates vary widely by city and experience level, but here's the working range most plumbers charge:
- United States: $75–$200/hr labor, $95–$150 callout fee, 30–50% parts markup. Sales tax varies by state (0%–10%).
- United Kingdom: £40–£90/hr labor, £80–£120 callout fee, plus VAT 20%.
- Australia & New Zealand: $90–$150/hr labor, $80–$160 callout, plus GST 10%.
- Canada: CAD $80–$160/hr labor, callout $90–$140, plus GST/HST.
These are working averages, not legal advice. Your local market may differ. The plumbing invoice template on this page handles VAT, GST, sales tax and IVA automatically based on the country you select — and it's editable if your region has a non-standard rate.
Related terms plumbers search for
If you arrived here looking for: plumber bill, plumbing receipt, plumbing service invoice, plumbing quote, plumber estimate, gas safe certificate, boiler service invoice, drain camera fee, hydro-jet service — they're all the same thing in practice. This plumbing invoice template generates whatever format your customer expects, all from one form. Pick "Invoice", "Quote", "Estimate" or "Receipt" as the document type in the form above — the PDF label changes accordingly.
When to charge a callout fee vs hourly rate
Industry standard for plumbing work: charge a fixed callout fee for the visit itself (covers your travel + first 30 minutes or 1 hour of work), then hourly beyond that. This is what most established plumbers do — it stops the "5-minute job" from costing you a day's revenue. The free plumbing invoice template has separate fields for callout fee and labor so you can structure it that way without re-typing.
After-hours, weekend & emergency rates
Most plumbers charge a premium of 50%–100% over standard rates for after-hours (typically after 6 PM weekdays), weekends and public holidays. Emergency callouts are sometimes flat-rate ($150–$250 in the US, £100–£200 in the UK) on top of standard labor. Add these as separate line items on your invoice so the customer sees exactly what the surcharge is for — easier conversation than burying it in the hourly rate.
Why this is the best plumbing invoice template for solo plumbers and small plumbing teams.
Most invoice generators on the internet were built for office workers — accountants, freelance designers, consultants. They have no idea what a plumber's day looks like. A plumber bills hourly labor PLUS materials PLUS call-out fee PLUS sometimes an emergency surcharge — all on one job. A plumber needs to issue the invoice ON SITE, from a phone, in under sixty seconds, while the homeowner is making them a cup of tea. A plumber needs the customer to be able to pay that invoice on the same phone they read it on — Apple Pay, Google Pay, card, whatever — because the second-best time to get paid is "before you leave the driveway".
This plumbing invoice template was built for exactly that. Editable line items so you can list every part used (copper elbow, flux brush, immersion heater, whatever) at the markup you actually charge. Separate call-out fee field. Optional emergency surcharge line. Automatic VAT or sales tax calculation. Discount field for the regular customers you give a 10% break to. Photo placeholders for before-and-after evidence. Notes field with bullet point formatting for "What we did and what to watch for next time".
The PDF that comes out looks like an invoice from a plumber who's been in the trade for fifteen years — not a generic template. Customer details on top, work done in the middle, total at the bottom, your contact info and "Pay via Stripe link / bank transfer to..." at the foot. Send it on WhatsApp. Customer pays in two taps. You move to the next job.
This free tool is made by Decker — flat-priced field service management software for plumbers. Decker handles what the free tool can't: every customer with full job history, every property with multi-year service records, every recurring contract (annual boiler service, quarterly landlord checks) auto-generating jobs on schedule, every late invoice auto-chased on WhatsApp. Decker is $19 per month flat for solo plumbers and $39 per month flat for small plumbing teams up to ten people. No per-user fees. No add-on tiers. The founding price is locked for life for the first 25 customers per tier.
If this free plumbing invoice template was useful, Decker will be more useful. Learn about Decker for plumbers.
Free invoice generator — FAQ.
Is this plumbing invoice template really free?
Yes. The PDF you download is yours forever — no watermark, no expiry, no hidden fees. You enter your email at the download step so we can let you know occasionally about Decker, our flat-priced plumbing software. Unsubscribe any time.
Can I use this for plumbing quotes and estimates too?
Yes. The document type label is editable — type "Quote", "Estimate", "Invoice", "Tax Invoice" or anything else. One tool generates any plumbing business document.
How do I include VAT or sales tax on a plumbing invoice?
The template auto-detects your country and pre-fills the tax label (VAT for UK/EU, GST for Australia/Canada, Sales Tax for US). The rate is fully editable so you can match your registration. Tax calculates automatically and shows separately on the PDF.
Can I bill a landlord and tenant separately on one invoice?
You can use the "Bill to" field for the paying party (typically the landlord or property manager) and use the optional "Job site address" field for where the work was actually done (the tenant's property). Both appear on the PDF for a clear paper trail.
Can I send the plumbing invoice via WhatsApp directly?
Yes. After the PDF downloads, click "Share via WhatsApp". It opens WhatsApp with a pre-filled message containing the invoice details. Pick the customer, attach the PDF, send. Most plumbers get paid faster this way than via email — because the customer actually reads WhatsApp.
Other free invoice templates by trade.
Each tool is pre-loaded with the line items and presets that trade actually uses. Same engine, different defaults.
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